Feeds

Does Gove’s webmail policy breach Data Protection Act too?

FOI-fudging foolery might've been the least of Mrs Blurt's boo-boos

Security for virtualized datacentres

Does the use of Gmail or Hotmail by a Minister's Private Office (in order to evade Freedom of Information (FOI) obligations) also lead to breaches in the Data Protection Act? Well, I can see how this could be the case.

The press has raised this issue only in the context of FOI. Yesterday's Sunday Times, for example, noted that the allegations facing Michael Gove and his special adviser, Dominic Cummings, were that by using personal email accounts, they were assuming that any requested information could not be held by a public authority and therefore not subject to a FOI regime.

A spokesman for the Department for Education (DfE) has told the press that "The Cabinet Office is clear that private email accounts do not fall within the FOI Act and are not searchable by civil servants. Neither the Secretary of State nor special advisers have been asked to disclose emails sent from private accounts".

The DfE spokesman then added: "The Permanent Secretary is satisfied that ministers and special advisers act within the law." Despite this, the Information Commissioner has entered the fray and has said that private account emails discussing Government business could be subject to FOI requests.

Whether these emails are, or are not, subject to FOIA will no doubt be resolved in the near future. However, what I am certain about is that all these emails contain some personal data (even if the personal data is limited to email addresses) and these emails are regulated by the Data Protection Act.

Mr Gove, the Sunday Times reports, uses the username of “Mrs Blurt” in his emails. However, suppose the advisor (Dominic Cummings perhaps using the name of “Mr Blurt”) sends an email to “Mrs Blurt” or vice-versa. Now further suppose that email says the following: “Can we talk to the Whips to make sure that Joe Bloggs MP does not get on the Standing Committee that is scrutinising the Education Bill?”. (This kind of exclusion happens as MPs are usually selected for Committees by the Whips on the basis the less troublesome they are, the easier it is for Government business to get through).

Perhaps another email might go: “I have just had a meeting from Head Teacher X who publicly asked some very awkward questions about our education reforms. Just in case there are ‘future complications’ , I recommend that this head teacher’s school should not be in the first wave of schools that get compulsory Academy status?”.

Could these be the sort of emails that a special advisor could send to a Minister – especially if they think the FOI regime does not apply? Well I think this is distinctly possible.

First data protection question: are these emails personal data? I think we can say: “obviously yes”. There are four data subjects: Mr Gove, Dominic Cummings (i.e. “Mr and Mrs Blurt”) and the MP or Head Teacher X. Who is the data controller? Well if it is not the Department for Education (remember, the claim is that the emails are exempt from FOIA) then it has to be Mr Gove and possibly Mr Cummings as well.

Does the personal data fall into the domestic purpose exemption in Section 36 of the DPA? Well, if there are emails that have the content described above, I suggest that this exemption is inapplicable. Do the emails impact on the MP and Head Teacher mentioned in them, so much so that they should be informed about the processing purpose via the fair processing rules? Well, I can’t see an exemption from this obligation.

Michael Gove, as an MP, has a register entry that describes his constituency casework for the purpose of “the carrying out of casework on behalf of individual constituents”. Any “personal emails” about an MP or head teacher as postulated above have nothing to do with this purpose as the data subjects are not constituents. Dominic Cummings, as of today, is not registered at all.

So we have one, possibly two data controllers, likely to be processing personal data in breach of the data protection principles:- one for an unregistered purpose and the other just, plain simple unregistered. Not only could we have FOI evasion but we are also likely to have DP evasion in addition. This means that Mr Gove has gone one better than Tony Blair: Mr Blair only disapproves of FOI.

So if the Information Commissioner finds resistance to his FOI enforcement powers, perhaps he should put his data protection hat on. After all, I think the data protection arguments are sound and failure to comply with the Commissioner's data protection powers can be a criminal offence (unlike with FOIA).

This story originally appeared at HAWKTALK, the blog of Amberhawk Training Ltd.

New hybrid storage solutions

More from The Register

next story
Found inside ISIS terror chap's laptop: CELINE DION tunes
REPORT: Stash of terrorist material found in Syria Dell box
Show us your Five-Eyes SECRETS says Privacy International
Refusal to disclose GCHQ canteen menus and prices triggers Euro Human Rights Court action
Radio hams can encrypt, in emergencies, says Ofcom
Consultation promises new spectrum and hints at relaxed licence conditions
Snowden, Dotcom, throw bombs into NZ election campaign
Claim of tapped undersea cable refuted by Kiwi PM as Kim claims extradition plot
Heavy VPN users are probably pirates, says BBC
And ISPs should nab 'em on our behalf
Former Bitcoin Foundation chair pleads guilty to money-laundering charge
Charlie Shrem plea deal could still get him five YEARS in chokey
prev story

Whitepapers

Secure remote control for conventional and virtual desktops
Balancing user privacy and privileged access, in accordance with compliance frameworks and legislation. Evaluating any potential remote control choice.
Saudi Petroleum chooses Tegile storage solution
A storage solution that addresses company growth and performance for business-critical applications of caseware archive and search along with other key operational systems.
High Performance for All
While HPC is not new, it has traditionally been seen as a specialist area – is it now geared up to meet more mainstream requirements?
Security for virtualized datacentres
Legacy security solutions are inefficient due to the architectural differences between physical and virtual environments.
Providing a secure and efficient Helpdesk
A single remote control platform for user support is be key to providing an efficient helpdesk. Retain full control over the way in which screen and keystroke data is transmitted.