Feeds

Google Apps sics crawlers on public docs and sheets

Beware what you publish

Providing a secure and efficient Helpdesk

Google will soon allow search engines to crawl and index documents, spreadsheets, and presentations published to the web via its online office suite, Google Apps.

On Friday, in a letter to Google Apps users, the web giant informed users the change would arrive "in a few weeks." This was confirmed by a Google spokeswoman in an email to The Reg, who pointed out that on the Google Apps "help center" site, the company says the change is no more than a fortnight away.

"We will be launching a change for published docs. The change will allow published docs that are linked to from a public website to be crawled and indexed, which means they can appear in search results you see on Google.com and other search engines," Google says.

This only applies to files explicitly published using the suite's "publish as web page" or "publish/embed" options and linked to from a public webpage. This does not apply to files shared via the "Allow anyone with the link to view (no sign-in required)" option, which provides for document sharing without links to the public web.

Google warns that if you don't want your publicly-published documents crawled, you can de-publish them. Instructions for de-publishing are here.

At the help center, one Google Apps user has asked if - in light of the change - the company could provide a clear indication of which apps are public and which are not. "I think this makes it very important that you bring back the indication on the docs listing of those files that are published," the user says. "Maybe a separate label/folder of published docs/spreadsheets?"

Indeed, as it stands, Google Apps master view does not tell you which docs are publicly published and which aren't. ®

Internet Security Threat Report 2014

More from The Register

next story
Microsoft on the Threshold of a new name for Windows next week
Rebranded OS reportedly set to be flung open by Redmond
'In... 15 feet... you will be HIT BY A TRAIN' Google patents the SPLAT-NAV
Alert system tips oblivious phone junkies to oncoming traffic
Apple: SO sorry for the iOS 8.0.1 UPDATE BUNGLE HORROR
Apple kills 'upgrade'. Hey, Microsoft. You sure you want to be like these guys?
SMASH the Bash bug! Apple and Red Hat scramble for patch batches
'Applying multiple security updates is extremely difficult'
ARM gives Internet of Things a piece of its mind – the Cortex-M7
32-bit core packs some DSP for VIP IoT CPU LOL
Lotus Notes inventor Ozzie invents app to talk to people on your phone
Imagine that. Startup floats with voice collab app for Win iPhone
'Google is NOT the gatekeeper to the web, as some claim'
Plus: 'Pretty sure iOS 8.0.2 will just turn the iPhone into a fax machine'
prev story

Whitepapers

Providing a secure and efficient Helpdesk
A single remote control platform for user support is be key to providing an efficient helpdesk. Retain full control over the way in which screen and keystroke data is transmitted.
Intelligent flash storage arrays
Tegile Intelligent Storage Arrays with IntelliFlash helps IT boost storage utilization and effciency while delivering unmatched storage savings and performance.
Beginner's guide to SSL certificates
De-mystify the technology involved and give you the information you need to make the best decision when considering your online security options.
Security for virtualized datacentres
Legacy security solutions are inefficient due to the architectural differences between physical and virtual environments.
Secure remote control for conventional and virtual desktops
Balancing user privacy and privileged access, in accordance with compliance frameworks and legislation. Evaluating any potential remote control choice.